The Council of Europe Development Bank (CEB), established in 1956, is a multilateral development bank with a unique social mandate from its 43 member states. The CEB finances investment in social sectors, including education, health and affordable housing, with a focus on the needs of vulnerable people. Borrowers include governments, local and regional authorities, public and private banks, non-profit organisations and others. As a multilateral bank with a triple-A credit rating, the CEB funds itself on the international capital markets. It approves projects according to strict social, environmental and governance criteria, and provides technical assistance. In addition, the CEB receives funds from donors to complement its activities.

The Corporate Services Directorate (CS) delivers client-oriented, integrated services, to optimise the work environment and enable the CEB to deliver its mandate. As a business partner, CS supports a capable workforce that is digital and connected, in an adapted and safe working environment, and with efficient travel and visa services. The Directorate comprises 4 Divisions: Facility & Travel Management Division (FTM), Corporate Responsibility & ESG Reporting, Information Technology and Human Resources.

The Facility &Travel Management Division (CS-FTM) provides an adapted, pleasant and safe working environment for each staff member to contribute to an efficient and serene work atmosphere. FTM also serves as a one-stop-shop for business travels, special residency permits and personal vehicle registrations to meet staff needs.

FTM is looking for a competent and experienced Property and Facilities Management Specialist to coordinate studies, help manage administrative and operational activities within the Division, and contribute to the implementation of projects. The Property and Facilities Management Specialist will support and report to the Head of the Facility & Travel Management Division and will work closely with colleagues in the Division and within the Bank.


KEY RESPONSIBILITIES

PROJECT MANAGEMENT

• Under the supervision of the Head of FTM, contribute to and coordinate projects related to CEB’s working environment, involving internal and external stakeholders
• Conduct analyses on several topics, including modern workspaces and ESG indicators, with the aim to identify possible improvements to CEB’s working environment and ensure the highest quality and sustainability of services provided by the FTM Division
• Draft notes, memos and correspondence for various internal audiences, including for Senior management, in English and French
  
  

ADMINISTRATIVE MANAGEMENT

• Manage the FTM Division's purchase requests, supplier invoices and related activities (reminders, formal notices, etc.) in accordance with CEB regulations, rules, policies and procedures in an accounting manner.
• Carry out thorough examination of all supporting documents from the Facility & Travel Management Division relating to declared expenses and liaise with the team in charge of recording them in the internal accounting system.
• In collaboration with the Budget and Contract Manager, contribute to the preparation of the budget and forecast under the supervision of the Head of Division.
• Provide the documents required for annual internal audits.
• In accordance with CEB policies and procedures, master the administration and use of the future ERP system (SAP) enabling the implementation of appropriate procedures and internal controls specific to the Division.
• Set up FTM indicators and provide regular reporting to enable well-informed decision-making.
• Coordinate the drafting of FTM internal procedural guidelines relating to administrative and management issues on the basis of input from FTM colleagues.
• Handle calls from suppliers incoming from switchboard.
• Carry out any other administrative tasks as required by the Division.

OPERATIONAL MANAGEMENT

• Work with the Facility Management Division members in monitoring studies and one-off services to ensure that they are carried out in accordance with agreed needs and specifications.
• Participate in the planning and monitoring of periodic interventions by designated service providers.
• Coordinate Service Level Agreements (SLAs) of the FTM contracts.

Academic background / Qualifications:

• University degree and/or Business School diploma and/or diploma in hospitality management, business administration, or other related fields.

Professional experience:

• Ideally five to seven years professional experience in facility management, hospitality management or related fields.
• Experience in an administration, international organisation or financial institution would be a plus.
• Excellent drafting skills, including in English language.
• Strong aptitude for IT and digital tools: proficiency in MS Office Suite and Outlook email, video communication systems (Zoom, Teams), electronic document management.
• Knowledge of an ERP system (preferably SAP) would be an asset.
• Proven ability to familiarise yourself with new tools and quickly assimilate new rules and procedures.
• Excellent planning, work organisation and versatility skills, enabling you to carry out assigned tasks autonomously and efficiently, in a fast-changing environment, while meeting deadlines and demonstrating a sense of priorities.
• Diplomacy and interpersonal skills developed in a multicultural environment.
• Discretion and respect for confidentiality.

Language skills:

• Command of the two CEB official languages (English and French), both oral and written.

Core competencies:

• Adaptability
• Client Orientation
• Communication
• Innovation
• Result Orientation
• Team Work

Nationality:

• Citizen of one of the Bank’s Member States: Albania, Andorra, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Holy See, Iceland, Ireland, Italy, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Republic of Moldova, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, Romania, San Marino, Serbia, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Türkiye and Ukraine.

1) The CEB offers an initial 4-year appointment (including a one-year probationary period) with the possibility of renewal one or more times up to six years and of conversion into an indefinite-term contract.

2) Grade and salary:

• B6/A2
• Depending on level of experience, monthly salary range starts between EUR 6,542.27 and EUR 7,312.36, plus allowances based on eligibility, exempt of French income tax.
• Appointment may be made at a lower grade, based on the qualifications and professional experience of the selected applicant.
• Grades are established without any discrimination (including gender discrimination)

For more information, please consult the CEB Basic Salary Scale in section 5. Benefits of the CEB website

As an international financial institution, CEB remuneration is exempt of income tax in France. In addition, our offer includes allowances* and medical and personal insurance. Staff members benefit from a contributory pension plan which provides them with either a pension or a leaving allowance.

* Exact benefit package to be determined based on selected candidate’s personal situation:

• basic family allowance
• expatriation
• dependent child supplement
• additional dependent child supplement for a single-parent family
• supplement for a disabled and dependent parent
• supplements for a disabled or severely disabled child
• education allowance (children) for expatriate staff members
• installation allowance and reimbursement of travel and removal expenses

The CEB welcomes the applications of all qualified candidates who are nationals of CEB Member States.

The CEB rigorously applies the principle of equal pay for equivalent work. We are committed to workplace gender equality and strive to ensure the recruitment of suitably qualified and experienced staff without regard to their gender, as well as their age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability. In line with peer international financial institutions, the CEB is EDGE certified (Move level), having demonstrated its commitment to diversity, equity, and inclusion and have been assessed against the highest global standards.

Our selection process includes several steps conducted online, such as digitally recorded interviews, technical assignments and interactive panel interviews.

Applications (CV and cover letter) from CEB Member States candidates should be made in English or French using the Bank's online application system at https://ceb.profils.org before midnight Paris time on 27 October 2024.