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Facility Management Coordinator


General information

Job details

Allocation

Corporate Services Directorate / Facility Management & Security Division

Term of contract

1-year

Grade

B5/B6

Description

Overview:

The Council of Europe Development Bank (CEB), established in 1956, is a multilateral development bank with a unique social mandate.

The CEB works to strengthen social cohesion and build thriving communities in Europe by financing projects that promote inclusive growth, support vulnerable groups and bolster environmental sustainability.

Within the framework of the CEB’s facility management and security activities, we are looking for an experienced, skilled and dynamic Facility Management Coordinator to support the Head of the Facility Management & Security Division by ensuring a work environment that is well adapted to the Bank's current and future needs. The role also includes to provide the best possible infrastructure in compliance with requirements in terms of budget and quality of service. As part of a small team where polyvalence and cooperation are essential, the position covers a wide range of activities.

 

Accountabilities:

  1. Manage the building’s maintenance and ensure its technical documentation, carry out regulatory controls, coordinate work space occupation, supervise renovation works, participate to co-ownership meetings and manage facility management databases in order to provide staff members with a good work environment.
  2. Manage the facility management’s annual budget, purchase services and equipment, ensure payment of invoices, follow budget executions and draw up dash boards and reports.
  3. Prepare specific data to integrate to administrative documents (Terms of Reference, consultation rules, contract), ensure quality controls of service providers and update contractual arrangements.
  4. Gather and analyse staff needs, plan, coordinate and control delivery of facility and logistic services (cleaning, reception, mail, security…) in order to ensure adequate services to occupants.
  5. Support the Security Officer by carrying out regulatory controls on security, fire protection and incident management services and equipment (video-surveillance, access control, anti-intruder alarm system, SSI, IEAG, etc.). Ensure that service providers comply with security and safety procedures.
  6. Contribute to the risks evaluations (“EvRP - Évaluation des Risques Professionnels”) for the single document’s update (“DU - Document Unique”), monitor the implementation of the Health and Safety Committee’s recommendations and perform regulatory controls and legislative watch in order to ensure adequate health and safety working conditions.

Profile

Studies:

  • University degree or higher education qualification specialised in the construction work sector (building, public works, civil engineering, technical studies, price studies...) or architecture.

 

Professional skills:

  • Minimum 8 years of experience in construction work monitoring and maintenance.
  • Confirmed experience in budget management in a support service and in invoice tracking.
  • Experience with site and co-owned syndicate management

 

IT / Technical skills:

  • Good knowledge of Word and proficient use of Excel (creation of tables for statistics, pivot tables). Experience in budget and facility management databases would be an asset.

 

Communication and language skills:

  • Ability to listen and communicate to understand the needs of internal/external clients
  • Excellent command of French, one of the two CEB official languages, both oral and written, and knowledge of English or a commitment to reach a good working level

 
Core competencies:

  • Innovation
  • Adaptability
  • Client Orientation
  • Result Orientation
  • Team Work
  • Communication

 

Nationality:

Job location

Location

55, avenue Kléber, 75116 Paris

Applicant criteria

Employment Conditions

1) Contract: the CEB offers an initial 1-year appointment with, under certain conditions, the possibility of renewal of the contract.

2) Grade and salary
• Grade B5/B6
• Monthly salary starting at 5020 EUR plus allowances based on eligibility, exempt of French income tax

For more information, please consult the CEB Basic Salary Scale in section 5. Benefits of the CEB website

As an international organisation, the CEB enjoys a special status which means that our staff members receive their salaries free of income tax. In addition to this, our offer includes allowances* and medical and personal insurance. All of our staff members benefit from a generous contributory pension plan which provides them with either a pension or a leaving allowance.

*Benefits determined by the candidate's personal situation:
• basic family allowance
• expatriation
• dependent child supplement
• one additional monthly dependent child supplement for a single-parent family
• supplement for a disabled and dependent parent subject to certain conditions
• supplements for a disabled or severely disabled child subject to certain conditions
• education allowance (children) for expatriate staff members
• installation allowance and reimbursement of travel and removal expenses subject to certain conditions

Recruitment Conditions

The CEB welcomes the applications of all qualified candidates who are nationals of CEB member countries*.

Within the framework of its rules on equal opportunity, the Council of Europe Development Bank strives to ensure the recruitment of suitably qualified and experienced staff without regard to their gender, age, racial or ethnic origin, religion or beliefs, sexual orientation/identity, or disability.

The CEB leads a gender equality policy and holds an EDGE certification. Qualified female candidates are strongly encouraged to apply.

Applications from CEB member countries candidates should be made in English or French using the Bank's online application system at https://ceb.profils.org before the deadline of 25 April 2021.

Candidates may be required to take examinations, including digital interviews in connection with this selection.

*CEB member countries are: Albania, Andorra, Belgium, Bosnia and Herzegovina, Bulgaria, Croatia, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Georgia, Germany, Greece, Hungary, Holy See, Iceland, Ireland, Italy, Kosovo, Latvia, Liechtenstein, Lithuania, Luxembourg, Malta, Republic of Moldova, Montenegro, Netherlands, North Macedonia, Norway, Poland, Portugal, San Marino, Serbia, Romania, Slovak Republic, Slovenia, Spain, Sweden, Switzerland, Turkey.